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Administrative Assistant- Osceola Outpatient in Kissimmee, FL at Aspire Health Partners

Date Posted: 10/20/2018

Job Snapshot

Job Description

Job Purpose: The Administrative Assistant performs a variety of administrative duties with a priority given to assisting the Development Program. Many duties will be accomplished by the work order system.

 

  • Assists the organization with administrative support to include special events, projects, production of printed materials, mass mailings, etc.
  • Assist with scheduling for clients and volunteers.
  • Acts as a liaison by answering the agency administrative office telephone lines.
  • Provides administrative support for Board of Directors including transcribing Board minutes and preparation of monthly Board packet.
  • Ensures the adequate maintenance of office equipment including copier, postal meter, etc.
  • Creates forms, documents, reports, and all there documents as needed.
  • Photocopy and fax information, documents, and files as needed.
  • Assures readiness of outgoing mail daily.
  • Prepares and delivers interagency mail as requested.
  • Records, transcribes and distributes meeting notes for the staff and board meetings and all other meetings as assigned.
  • Copies and circulates materials to all programs.
  • Ensures that the administrative desk area is clean and organized.

Job Requirements

Position qualifications: Ability to receive and maintain a(n)

  • Level II Background clearance
  • Acceptable Motor Vehicle Registration driver’s license record in accordance with the underwriting guidelines set by Aspire’s insurance company as described in the AHP Corporate Transportation Policy 3.9.1

 

  • High School diploma required

Other qualifications: Min. of 2 years’ experience or equivalent in insurance, data entry, billing collection and has good customer service skills.